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Frequently Asked Questions - Passport Questions

A U.S. passport is your key to international travel. When presented abroad, it is a request to foreign governments to permit you to travel or temporarily reside in their territories and access all lawful, local aid and protection. It allows you access to U.S. Consular services and assistance while abroad. Most importantly, it allows you to re-enter the United States upon your return home.

There are a number of ways you can apply for your passport, but unless you need a passport within two weeks, the most convenient method is to apply at a local “Passport Application Acceptance Facility” - that is, at the Clay County Courthouse, or the Orange Park Branch Office. Below are answers to some of the most common questions about obtaining a U.S. Passport; but the requirements can change, so you should also check with the Department of State's Passport Site which has the latest and most current information, including application forms.

The Department of State has a comprehensive Travel Site which has a wide range of information for international travelers, including visa information and travel advisories.

How can I obtain a passport?

There are authorized passport agents available in the Recording Department in the Courthouse in Green Cove Springs. A certified copy of your birth certificate, a valid driver's license, one (1) passport photo, and at least one check or money order are required to process a passport. We can take photos at the Recording Dept. at the main Courthouse and at the Orange Park Branch. You can obtain an application form at any of our offices, and take the completed form to the Recording Department in Room 101 of the main County Courthouse in Green Cove Springs, or the Orange Park Branch Office. Please do not sign the application until you are in front of the passport agent.

What fees are involved in applying for a passport?

The basic fee is $110.00 for an adult passport; $80.00 for a minor's (under 16) passport, payable to the U.S. Department of State and must be a check or money order - no exceptions. The execution fee of $25.00 is payable to the Clerk and can be paid by cash, check, or credit card. Please note the credit card service provider collects 3.5% of the total charge as a service fee for using the card. If you would like to have the application overnighted to the Department of State, additional postage is required and this fee is payable to the Clerk at the time the application is accepted.

What documents are required when I apply for a passport

  • Form DS-11 for a new passport. Renewals require a different form and can be handled entirely by the applicant.
  • Proof of Citizenship:
    • Certified Birth Certificate, which must be sent in with application and is returned by the Department of State
    • Original Certificate of Naturalization; you must send the original certificate with the application and is returned by the Department of State-no exceptions.
  • Proof of Identity: drivers license, previous or current passport book or card, any government issued ID Card which has a picture and a signature
  • One recent color photographs-must meet the Passport Agency's requirements-full face, white background, 2x2 inches in size, etc. Passport photos can be obtained from outside vendors as the Clerk’s Office does not offer photos to be taken.  .

How long is a passport valid?

Adult passports are valid for 10 years and minor passports are valid for 5 years.

How do I apply for a minor child?

When making application for a minor child, both parents must be present with the child at the time the application is made and must present identification. If one parent can not be present, he/she must give his/her approval by signing a Parental Consent Form before a notary public and this form is presented by the other parent at the time of making application.

What are the processing times?

Normal processing time is 4 to 6 weeks, if you need your passport faster you can pay an expedite fee of $60.00 and the applicable overnight fees for postage to and from the Passport agency and receive your passport with 12 to 14 business days. The overnight postage fees are paid at the time of making application.

What is a passport card?

The passport card is a wallet-size card that can only be used for land and sea travel between the United States and Canada, Mexico, the Caribbean, and Bermuda. To facilitate the frequent travel of Americans living in border communities, and to meet the Dept. of Homeland Security's operational needs along the land borders, the passport card will have a vicinity-read radio frequency identification (RFID) chip. Customs and Border Protection inspectors will be able to access photographs and other biographical information stored in secure government databases before the traveler reaches the inspection station. The same documents required for a passport, are required for the passport card. First time applicants will use Form DS-11 and must be processed by a passport agent.

Fees for the passport card are:

  • Payable to the U.S. Department of State by check or money order only - $30 for adults and $15 for children under the age of 16.
  • The execution fee of $25.00 is payable to the Clerk and can be paid by cash, check, or credit card. Please note the credit card service provider collects 3.5% of the total charge as a service fee for using the card.

If you have a valid passport, you can apply directly to the Department of State using Form DS-82. Forms are available on the www.travel.state.gov website. The cost of the passport card is $30 for adults, and $15 for minor children; there is no “execution fees” involved because you are not applying through the court.

How can I renew my passport?

If you can answer “Yes” to all 4 statements below, go to the website www.travel.state.gov, fill out, print Form DS-82, and mail it directly to the passport agency. This saves the $25 fee charged by passport agents.

  1. I can submit my most recent U.S. passport book and/or U.S. passport card with this application.
  2. I was at least 16 years old when my most recent U.S. passport book and/or U. S. passport card was issued.
  3. I was issued my most recent U.S. passport book and/or U.S. passport card less than 15 years ago.
  4. I use the same name as on my most recent U.S. passport book and/or U.S. passport card -OR- I have had my name changed by marriage or court order and can submit proper documentation to reflect my name change.

How do I report a lost or stolen passport?

You should immediately report a lost or stolen passport by calling 1-202-955-0430 and then by submitting Form DS-64 to Consular Lost/Stolen Passport Section, 1111 19th Street, NW, Suite 500, Washington DC 20036.



Additional Questions?

If you have additional questions, please contact the Recording Department at 904-284-6362 or by email Thackerd@clayclerk.com.